How Encore’s Price Guarantee Protects Your Tour: No Surprises, Just Stability

Planning a performance tour is more than just organizing travel. It’s an opportunity to create something lasting. These tours help both youth and adult ensembles grow through music, build cultural connections, and create unforgettable memories.

We understand that making this kind of commitment can be overwhelming. Families are keeping a close eye on their budgets, and group leaders are expected to deliver exceptional value while minimizing risk. That’s why Encore Tours offers a Price Guarantee: as long as you meet your group size, your price will remain locked in—no surprises, no last-minute increases.

Encore Tours was created to meet those needs with care and expertise. We provide clear pricing, built-in protection, and expert support from the moment you start planning. The sections below outline how we help you move forward with clarity and confidence, wherever your group is headed.

Guaranteed Currency Rates | Reliable Group Flights | Travel Protection | Vast Global Network | Experienced Tour Managers | Financial Security | Travel Confidently

Guaranteed Pricing with Currency Protection

Many travelers don’t realize that large parts of their tour are priced in foreign currencies. Even small shifts in exchange rates can increase the total cost by hundreds of dollars per person. That’s why we guarantee your price from the proposal stage, ensuring no surprises or unexpected price increases, regardless of market fluctuations.

From the moment you receive your quote, your price is locked in. Regardless of shifts in the global economy, there will be no surprise surcharges or last-minute changes. This level of stability and transparency is rare in performance travel, and we’re proud to offer a unique commitment in the performance tour industry.

This chart illustrates how a $4,999 tour could increase in cost if booked with a provider that doesn’t guarantee the exchange rate. With Encore, your price is locked in, but with a competitor, it could rise by several hundred dollars per traveler if the dollar weakens before final payment. By locking in your tour price at the time of booking, you safeguard your budget and eliminate any uncertainty down the road

Reliable Group Flights, Guaranteed Early

Flight logistics are often one of the most stressful parts of planning a tour, especially when traveling with instruments or a large group. With decades of airline partnerships behind us, we secure group contract fares with major carriers and confirm flight details early in the planning process. This helps avoid last-minute changes, fare increases, or scheduling issues. Our team works directly with airlines to find the best possible routing for your group and to make sure your instruments arrive safely. By locking in flights early and managing the process from start to finish, we remove a major source of uncertainty and help you stay focused on the bigger picture.

Travel Protection That Comes Standard

We understand how important flexibility and protection are when families are committing to an international tour. That’s why every Encore traveler is automatically enrolled in our Basic Protection Plan at no additional cost.

This built-in coverage includes key protections for medical expenses, travel delays, and other on-tour incidents. For even greater peace of mind, travelers can choose to upgrade to our Ultimate Protection Plan, which includes Cancel for Any Reason coverage. This option gives families the flexibility to make the right decision for their situation, without sacrificing their investment.

Our goal is simple: make sure every traveler is protected, without adding stress or hidden costs.

A Global Network That Has Your Back

When you’re traveling far from home, it makes a difference to know there’s someone nearby who understands your needs. We have dedicated offices in London, Paris, Madrid, and Rome, along with affiliated partners across Europe, the Americas, Asia, and throughout the United States.

This network means your group has access to local experts who are fluent in both the culture and the logistics. Whether it’s a missed connection, an unexpected delay, or simply a question about the itinerary, help is always within reach.

In addition to our overseas team, Encore travelers can reach U.S.-based staff 24 hours a day while on tour. You’re never left to navigate challenges on your own. We stay with you from start to finish.

Experienced Tour Managers You Can Rely On

Encore Tour Managers are with your group from start to finish, giving directors the confidence of knowing nothing is left to chance. These multilingual professionals come from backgrounds in music, education, and the arts, and are deeply familiar with every detail of your itinerary. They manage hotel check-ins, airport transfers, venue logistics, and rehearsal coordination, all while providing cultural insights and steady support behind the scenes. Whether it’s smoothing out a last-minute issue or simply ensuring your schedule stays on track, your Tour Manager is there to make sure everything runs smoothly, so you can focus fully on the music.

Financial Security That Gives Everyone Confidence

When travelers and their families are making a major investment in travel, financial stability matters. Encore is supported by one of the most secure organizations in educational travel and carries $50 million in general liability insurance, along with a $1 million indemnity bond through the USTOA. These protections are more than numbers. They offer real assurance to group leaders, administrators, and families. You can move forward knowing your program is backed by a company with long-standing experience and safeguards in place to protect what matters most.

Plan Boldly. Travel Confidently.

A performance tour can change lives, but only when it’s built on a foundation of trust. Our team brings decades of experience and thoughtful protections that are designed to support you, your travelers, and your program from the very beginning. In a time when so much feels uncertain, we’re here to ensure your tour is planned with care, clarity, and stability. With transparent pricing, experienced support, and a deep understanding of what matters to music educators, you can feel confident in every decision you make before your trip, throughout the journey, and long after the final performance.

Still have questions? We believe transparency builds trust. Whether you’re just starting to explore options or looking for clarity on a specific detail, we’re here to help. Reach out any time. We’re always happy to talk through the process, pricing, travel protection, or anything else you’re wondering about.