Dear Peggy, It’s my pleasure to personally guide you through the fully customized itinerary that we’ve carefully curated for your trip to Costa Rica. In every aspect of your tour, your goals and desires are our priority, ensuring a travel experience that is as personalized as it is seamless. From our industry-leading protection plans and guaranteed rates that safeguard against the unexpected, to the unrivaled expertise of our tour managers who bring every destination to life, every detail is thoughtfully considered. What truly sets your experience apart are our dynamic venues, handpicked for their ability to enchant and engage, complete with guaranteed audiences to elevate every performance. This unique blend of meticulous planning, exclusive access, and comprehensive support ensures that your performance tour transcends the ordinary, making it a truly one-of-a-kind experience. Welcome to Encore Tours, where your dream tour awaits. Sincerely Robin Teague 617-958-9528 Visit Your TripSite Traveler Resources Your Encore Benefits Guaranteed Land Rates We do not raise our prices based on currency fluctuations in the marketplace. This alleviates any unwelcome currency surcharges during the planning period or immediately prior to travel. The Best Tour Managers Around Our Tour Managers are repeatedly evaluated and praised as being the best in educational travel, and they are available to you 24 hours per day. The tour manager stays in the same hotel as the group, and coordinates hotel check-ins, restaurant reservations, and concert venue availability and rehearsal time. These representatives also deliver the educational portion of the tour with detailed historical commentary during travel. Protection Plans for Everyone All participants are covered at no extra cost by our Basic Protection Plan covering health insurance overseas and trip cancellation/interruption in case of illness. Participants also have the option to upgrade to our Ultimate or Ultimate Plus plans, which include the ability to cancel for any reason up to four days before departure and still receive a full refund. Additionally, all Encore participants travel with an automatic $15,000 health protection plan. Financial Security Encore Tours and our parent company, ACIS, carry a $50 million general liability insurance policy to protect our groups. In addition, as an Active Member of the United States Tour Operators Association (USTOA), we post a $1 million indemnity bond as part of USTOA’s Travelers Assistance Program. Tour Fundraiser Register 30 or more participants with Encore Tours and we will award your group a FREE weekend getaway for two to Paris or London over Veteran’s Day Weekend or Martin Luther King Day Weekend. We have had ensembles raise over $20,000 using this gift as a raffle prize. 2025 Domestic Fundraiser Info Sheet 2025 International Fundraiser Info Sheet Prelude Join Encore staff for our annual Prelude event, a free professional development weekend for ensemble directors and a guest that takes place in a different musically rich international destination. “Incredible! I cherished every moment. It was truly a once-in-a-lifetime journey. Such experiences would have been impossible on my own. Being pampered in this manner and witnessing the professionalism and luxury that Encore embodies was an absolute delight.” – 2024 Prelude attendee Online Billing We are excited to offer the choice of group billing or direct billing and will gladly work with your preference. With group billing you will receive an invoice with each participant’s balance and payment due prior to the due date. If you decide to enroll your group in direct billing Encore will mail invoices to each participant for all payments due. Accounts can also be accessed 24 hours a day on our website and payments can be made online with MasterCard and Visa for no additional cost. This is the suggested payment plan, however you can adjust it according to the group’s needs. Automatic Payments Plan Encore offers an auto-pay option for all participants signed up for individual billing. Enrollment in the plan is free and funds are withdrawn from the participant’s checking account on a regular basis, with the last payment being processed 45 days prior to departure. 24-7 Overseas Coverage Encore has offices overseas in the event of an emergency. In addition, US staff are always available to ensure you are receiving a quality travel experience, before, during and after your concert tour. All land arrangements including concert bookings and promotion are provided directly by Encore’s affiliate offices, offering the highest quality services and the very best value to our clients. Graduate Level Credits Enhance your professional development! Directors and participants have the opportunity to earn graduate-level credits through their tour experience and participation in our Prelude events. These educational opportunities not only enrich your tour but also contribute to your lifelong learning and professional growth. Tour Inclusions Roundtrip airfare Airport and airline taxes, and fuel surcharges Accommodations at conveniently located 3- or 4-star hotels Rooming in twin room occupancy. Breakfast daily and dinners as per your itinerary All sightseeing and entrances as featured in the itinerary Private deluxe air-conditioned motor coach and driver Services of a professional Tour Manager throughout your program Basic gratuities for the tour manager and bus drivers Arrangements for 3 concert performance opportunities and one exchange concert Rental of an electronic keyboard All concert arrangements include venue rental and allocation, all necessary concert permits, all pre-concert advertisement, and on-site concert assistance Pre-concert rehearsal time, where possible Vox Headsets What’s Not Included? Baggage Fees imposed by the airlines Instrument stands Any meals not listed in your itinerary Programs for the concerts Allocations of specific seat assignments on flights Pricing Options TravelersPriceFree Spots20$4,079230$3,899240$3,8392 Based on “Land and Air” out of Newark accommodating the group in twin rooms. Payment Deadlines determined by Peggy and Robin DateAmountJune 1$200August 15$1,000October 15$1,000February 15Final deposit Sample Venues Please note that venues are not confirmed until expressly stated by your Program Consultant. Band Choir Orchestra Teatro Nacional San Jose This gorgeous Neo-classical arts complex in central San José is considered to be the finest historical building in the capital city. Its interior contains lavish furnishings and décor. The theater’s use is highly limited and requires that groups go through a selection process prior to admission for performing. We are proud to offer this venue for our talented and inspiring groups who travel to Costa Rica. Choir La Fortuna Church San Carlos La Fortuna Church in Costa Rica, officially known as the Church of San Juan Bosco, is a pivotal cultural and spiritual center located near the scenic Arenal Volcano. Originally established to meet the spiritual needs of the growing local community, the church has evolved into a significant performance venue, particularly during key festivals and community events. Its architecture, which combines modern design with traditional elements, not only offers resilience against the local climatic challenges but also provides a picturesque backdrop for various cultural performances. As a venue, it hosts an array of events that showcase local traditions and talents, reinforcing the community’s cultural identity and heritage, making it an integral part of La Fortuna’s social fabric. Sample Hotels Traveling on a performance trip is a moving experience, and our goal is to ensure that all travelers have a life-changing experience. We also know that time is money, and comfort is essential. That’s why, when you’re touring with Encore, you will always stay in well-located, three- or four-star hotels—right in the heart of the destination you came to see. Country Inn & Suites By Radisson, San Jose Aeropuerto San Jose Located northwest of downtown San José, the 4-star Country Inn & Suites by Radisson, San Jose Aeropuerto, Costa Rica provides a convenient base near local markets and dining options. Discover local history at Pueblo Antiguo, shop at Plaza Real Cariari, or visit downtown’s parks and museums. The hotel offers free WiFi, a fitness center, a complimentary hot breakfast, and a fully equipped business center. Enjoy comfortable rooms with air-conditioning, cable TV, and in-room coffee makers for a refreshing start to your day. Learn More Villas Sol Beach Resort Guanacaste This 4-star beach resort, situated on the pristine sands of Playa Hermosa in Guanacaste, offers a unique escape nestled between scenic cliffs and surrounded by a lush tropical forest with breathtaking sea views. A true natural paradise, it’s perfect for guests looking to reconnect with themselves and loved ones while enjoying the serenity and warm hospitality Costa Rica is known for. Located just 20 minutes by car from Guanacaste International Airport, the resort sits on a Blue Flag-certified beach, recognized for its beauty and ecological excellence. Visitors can enjoy the delightful climate, exquisite cuisine, and a range of amenities designed to make each stay memorable and one that many are eager to repeat. Learn More Have any additional questions? Reach out to your program manager directly, or contact us for any assistance. Contact Us