Robin Sample (Clone Me)

Dear [Contact Name],

It’s my pleasure to personally guide you through the fully customized itinerary that we’ve carefully curated for your trip to [DESTINATION]. In every aspect of your tour, your goals and desires are our priority, ensuring a travel experience that is as personalized as it is seamless. From our industry-leading protection plans and guaranteed rates that safeguard against the unexpected to the unrivaled expertise of our tour managers who bring every destination to life, every detail is thoughtfully considered.’ It’s my pleasure to personally guide you through the fully customized itinerary we’ve carefully curated for your trip to [DESTINATION in YEAR]. In every aspect of your tour, your goals and desires are our priority, ensuring a travel experience that is as personalized as it is seamless. From our industry-leading protection plans and guaranteed rates that safeguard against the unexpected to the unrivaled expertise of our tour managers who bring every destination to life, every detail is thoughtfully considered.

What truly sets your experience apart are our dynamic venues, handpicked for their ability to enchant and engage, complete with guaranteed audiences to elevate every performance. This unique blend of meticulous planning, exclusive access, and comprehensive support ensures that your performance tour transcends the ordinary, making it a truly one-of-a-kind experience.

Sincerely,
Robin H Teague
617-958-9528


Your Encore Benefits

We do not raise our prices based on currency fluctuations in the marketplace. This alleviates any unwelcome currency surcharges during the planning period or immediately prior to travel.

Our Tour Managers are repeatedly evaluated and praised as being the best in educational travel, and they are available to you 24 hours per day. The tour manager stays in the same hotel as the group, and coordinates hotel check-ins, restaurant reservations, and concert venue availability and rehearsal time. These representatives also deliver the educational portion of the tour with detailed historical commentary during travel.

All participants are covered at no extra cost by our Basic Protection Plan covering health insurance overseas and trip cancellation/interruption in case of illness. Participants also have the option to upgrade to our Ultimate or Ultimate Plus plans, which include the ability to cancel for any reason up to four days before departure and still receive a full refund. Additionally, all Encore participants travel with an automatic $15,000 health protection plan.

Encore Tours and our parent company, ACIS, carry a $50 million general liability insurance policy to protect our groupsIn addition, as an Active Member of the United States Tour Operators Association (USTOA), we post a $1 million indemnity bond as part of USTOA’s Travelers Assistance Program. 

Register 30 or more participants with Encore Tours and we will award your group a FREE weekend getaway for two to Paris or London over Veteran’s Day Weekend or Martin Luther King Day Weekend. We have had ensembles raise over $20,000 using this gift as a raffle prize.

Join Encore staff for our annual Prelude event, a free professional development weekend for ensemble directors and a guest that takes place in a different musically rich international destination.

“Incredible! I cherished every moment. It was truly a once-in-a-lifetime journey. Such experiences would have been impossible on my own. Being pampered in this manner and witnessing the professionalism and luxury that Encore embodies was an absolute delight.” – 2024 Prelude attendee

We are excited to offer the choice of group billing or direct billing and will gladly work with your preference. With group billing you will receive an invoice with each participant’s balance and payment due prior to the due date.  If you decide to enroll your group in direct billing Encore will mail invoices to each participant for all payments due. Accounts can also be accessed 24 hours a day on our website and payments can be made online with MasterCard and Visa for no additional cost. This is the suggested payment plan, however you can adjust it according to the group’s needs.

Automatic Payments Plan 

Encore offers an auto-pay option for all participants signed up for individual billing. Enrollment in the plan is free and funds are withdrawn from the participant’s checking account on a regular basis, with the last payment being processed 45 days prior to departure.

Encore has offices overseas in the event of an emergency. In addition, US staff are always available to ensure you are receiving a quality travel experience, before, during and after your concert tour. All land arrangements including concert bookings and promotion are provided directly by Encore’s affiliate offices, offering the highest quality services and the very best value to our clients.

Enhance your professional development! Directors and participants have the opportunity to earn graduate-level credits through their tour experience and participation in our Prelude events. These educational opportunities not only enrich your tour but also contribute to your lifelong learning and professional growth.

Our new Recruitment Meeting tool streamlines your recruitment process, offering customizable templates, automated reminders, and integrated RSVP tracking to ensure maximum attendance. It simplifies meeting logistics, allowing you to focus on sharing the excitement of your upcoming tour and inspiring participants to join. This tool is designed to make your recruitment efforts as smooth and successful as possible, helping you to build a strong and engaged group.

Tour Inclusions

  • Roundtrip airfare
  • Airport and airline taxes, and fuel surcharges
  • Accommodations at conveniently located 3- or 4-star hotels
  • Rooming in ____ room occupancy.
  • Breakfast daily and selected lunches or dinners as per your itinerary
  • All sightseeing and entrances as featured in the itinerary
  • Private deluxe air-conditioned motor coach and driver
  • Services of a professional Tour Manager throughout your program
  • Basic gratuities for the tour manager and bus drivers
  • Arrangements for XXX concert performance opportunities
  • Rental of an electronic keyboard
  • All concert arrangements include venue rental and allocation, all necessary concert permits, all pre-concert advertisement, and on-site concert assistance
  • Pre-concert rehearsal time, where possible
  • Vox Headsets
blue skies
Photo by Pixabay on Pexels.com

What’s Not Included?

  • Baggage Fees imposed by the airlines 
  • Instrument stands  
  • Any meals not listed in your itinerary 
  • Programs for the concerts 
  • Allocations of specific seat assignments on flights 

Pricing Options

TravelersPriceFree Spots
20$6,9991
30$6,6992
40$6,3993

Based on “Land and Air” out of <<AIRPORT>> accommodating the group in <<ROOMING TYPE>> rooms.

Payment Deadlines

DateAmount
March 15$200
August 15$1,000
October 15$1,000

Sample Venues

Please note that venues are not confirmed until expressly stated by your Program Consultant.

Christuskirche

Hallstatt

Located in the heart of charming Hallstatt, Christuskirche is a neo-gothic-style Protestant church known for its historic bone chapel and its picturesque lakeside location. In fact, for centuries, this tiny town was only accessible by boat, which allowed the town to keep its traditional character. Hallstatt, now a UNESCO World Heritage Site, is a perfect location for concert performances as well as visiting its historic salt mines.

St. Stephen’s Cathedral

Vienna

In the heart of Vienna stands St. Stephen’s Cathedral, with its towers dominating the Austrian skyline. St. Stephen’s was constructed in 1137 above the ruins of two earlier churches. Unmistakable with its colored tile roof, it has become one of Vienna’s most recognized landmarks. As a host to hundreds of performances year-round, this venue is a great option for your performance tour.

Frauenkirche 

Dresden

The Frauenkirche, or the Church of Our Lady, is an iconic symbol of rebirth and peace. Originally constructed in the 18th century, this stunning baroque masterpiece was meticulously reconstructed and reopened in 2005, following its destruction during World War II. Its magnificent dome offers panoramic city views, while the interior hosts a range of concerts and events, thanks to its exceptional acoustics. The Frauenkirche stands as a testament to resilience, attracting visitors and performers worldwide with its beauty and rich historical significance.

Hotels

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Have any additional questions? Reach out to your program manager directly, or contact us for any assistance.

Customize Your Tour

Are you ready to take your ensemble to new places? Get a quote from one of our tour consultants who will help you customize a trip to meet your goals.

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